First off, may I extend my wish that all members around the District are practising Physical Distancing as ordered by the Provincial and Federal Government and thereby staying safe and well. This is definitely an unprecedented situation that has us all learning new experiences and (somewhat) frustrations.
Your District Board held the regularly scheduled District Board meeting starting at 10am on April 4, 2020, by Zoom. The International head office is allowing Districts and Clubs to request a Zoom connection be set up on their behalf, to hopefully enable the continuation of meetings and in some cases, conventions. We have explained to International staff that here in Ontario, many people do not have adequate access to internet to be able to set our May Convention up as an online meeting. Your District Board therefore voted today to cancel the May Spring Convention and we will be researching ways to conduct some of the business that would have been handled there. We have asked Past Governor Norma to reach out for nominations, we need a new Past Governor Director and a Governor Elect, both of whom need to be in place so that Governor Elect Paul will be able to get his directory published in time for the start of the new year.
There have been many other cancellations. Club meetings have been put on hold or are being conducted online. Fund raising and projects have been curtailed due to Physical Distancing regulations. We have heard that many clubs may have issues with third quarter dues payments. Dues will be getting invoiced by International this month as usual, and Treasurer Anita will be forwarding dues bills to the clubs once she receives the roster packages from International. We are informed by International President Patsy that should any club have difficulty meeting their dues obligations to EITHER District or International, they must contact firstname.lastname@example.org for initiation of the process to have this reviewed on a case by case basis. It seems that according to International Governance documents, ONLY the International Board has the authority to waive International or District dues. Should anyone be contacting International in this regard, please advise International Director Pat and myself so we can follow the process.
With respect to cancellation of the Spring meeting, we have asked Treasurer Anita to forward refunds to anyone who has already paid the registration. We also encourage you to contact Visitors Inn to cancel your hotel reservations. Their number is 1-800-387-4620 email is email@example.com
Other cancellations I am currently aware of:
Junior Civitan Dinner in the Dark, which was scheduled for tonight April 4th. This was actually cancelled by the church when they received the order from the Diocese of Hamilton
Don Mills Civitan have had to cancel their annual Dinner/Dance Silent Auction, which is their main fundraiser of the year.
Oakville club have closed their Bingo. Market and Golf Tournament for spring is up in the air
Kitchener Waterloo have ceased their Bingos. As their apartment building has been sold, they will somehow have to find a new meeting location for when in person meetings can start again.
We all need to pray that this doom and gloom message that we are constantly hearing is in fact grossly overstated, and that people will start to comply in order to get this pandemic under control. Easter is just a week away, and is supposed to be a celebration of renewal and the change of seasons. With churches closed, please, please, still pray as you usually would! I know I will be.
Important Information! Please read the Junior Civitan 2020 Convention LetterTuesday May 12, 2020
Monday March 09, 2020
Tuesday March 03, 2020
Friday May 10, 2019
Monday April 08, 2019
Civitan Canadian District West Insurance
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